Sacramento Earth Day – Become an Exhibitor or Vendor

Part 1: Getting started

Join us as an Exhibitor or Vendor at Sacramento Earth Day! We invite non-profits, for-profits, governmental jurisdictions, state agencies, elected officials, artists, crafts persons, food vendors, and anyone who values sustainability.

Share your knowledge and experience in climate action, green jobs, land use and transportation planning, affordable housing, environmental justice, park planning, native plants, carbon-zero buildings, renewable energy, water and habitat planning, voting, governance, and health and human services.

For Frequently Asked Questions, click here.

ECOS Support Team:

Part 2: Terms

General Conditions:

  • All exhibitors and vendors (including food vendors) are responsible for reading and complying with these terms. ECOS reserves the right to deny registration to exhibitors and vendors whose content and message is inconsistent with the mission of ECOS. Booths offering mass produced items, weapons, plastic toy weapons, and materials unrelated to sustainability, are ineligible to participate. If such materials are found at the event, the offending booth will be shut down.
  • Register early. Space locations are available on a first-come, first-served basis.
  • Required materials: After you register, promptly email the required materials to your ECOS Support Team member (see below for requirements.)
  • Sacramento Earth Day will take place rain or shine. Bring your own tent or sunshade as your booth space may not be in shade. Refunds will not be given unless a cancellation request is received by ECOS on Sunday noon a week before the event, or the event is cancelled by the City or County of Sacramento.

Insurance:

  • ECOS provides general liability insurance for the event. We do not provide automobile insurance for event participants.
  • Required materials: A certificate of liability insurance is required for exhibitors and vendors of food and ingestible items; food serving products; live creatures such as bats, birds, insects, spiders, dogs; and body and personal care products such as gels, shampoos, creams, soaps, ointments, lip balms. The required coverage is $1,000,000, naming as an additional insured, the Environmental Council of Sacramento, PO Box 1526, Sacramento, CA 95812. Exhibitor/vendor insurance can be obtained for $50-$100 from https://securevendorinsurance.com/McDanielInsurance and other insurers.

Logistics:

  • Booth spaces in Southside Park are approximately 20′ x 20′. ECOS provides each exhibitor/vendor with a 30″ x 8′ table and two folding chairs, which will be waiting for you at your booth space. NO STAKING of the ground is allowed (City rules). You may bring additional tables and chairs.
  • Your set-up must be complete by 11:00 am. ECOS will email all exhibitors and vendors about ten days before the event to confirm your booth space and provide you with your set-up time based on your location in the park. Set-up will be done in three stages — 8:30, 9:20, 10:00 am. To assist you, ECOS will provide volunteer-driven golf cart transport from the 6th and U St. vehicle entrance to the park. If you must bring a vehicle into to the park for unloading, be prepared to show proof of car insurance and registration.
  • Design your exhibit to be carried by handcart or golf cart to your space. If you can walk your display materials to your location, you may set up any time after 8:30 a.m.

Part 3: Exhibitor/Vendor Types and Fees

Information Exhibitors – $50

  • Nonprofit organizations as well as government agencies and elected officials, whose mission is compatible with that of ECOS, are invited to provide the public with information on the range of issues related to sustainability, the environment, and quality of life in Sacramento County.
  • Required materials: Certificate of liability insurance if required by Terms above.

Arts and Crafts Vendors – $75

  • Arts and crafts vendors of hand-made products are invited! Incorporating recycled materials is great. Mass-produced goods are not allowed. Registrants that are declined based on these requirements will receive refunds of the registration fee.
  • Required materials: Photographs of your products; also, if required by Terms above, a certificate of liability insurance.

Commercial Vendors – $125

  • Commercial vendors of environmentally-protective products that provide healthy choices or sustainable practices are invited to show and sell.
  • Required materials: A website URL to allow ECOS to verify the environmental pedigree of your products (if your application is declined based on our requirements you will receive a refund of the registration fee.) Also, your City of Sac Business Operations Tax Certificate from City Rev. Dept (916-808-8500); and finally, if required by Terms above, a certificate of liability insurance.

Food Vendors – $150 with MEV permit; $250 without MEV permit

  • Food vendors include any entity offering food, food samples, vitamins, supplements, powder mixes, or candy. We invite vendors who offer plant-based vegan food (no meat or dairy.)
  • Food vendors must be set up and ready for the Food Inspector by 10:00 A.M. Vendors offering hot food must comply with the City of Sacramento’s Hot Food Vendor Information Sheet, and have a fire extinguisher with current CA tag. Food truck kitchen hood extinguishing systems (Ansul) shall have been serviced recently. A handwashing station is required if non-prepackaged items are offered.
  • Required materials: City of Sac Business Operations Tax Certificate from City Rev. Dept (916-808-8500). Also, a cert. of liability insurance; and finally, a SacCounty Environmental Management food permit.

Part 4: Agreement form

To register and select a booth space, see the AGREEMENT FORM. Sponsors can select their sponsorship level on the form as well.