Reserve a Space

Reservation period is closed as of April 23.

In Southside Park on Sacramento Earth Day, April 27, 2025.

Exhibit or Sell

Be an Exhibitor or Vendor at Sacramento Earth Day! We invite non-profits, for-profits, governmental jurisdictions, state agencies, elected officials, artists, crafts persons, food vendors, and anyone who values sustainability.

Topics include climate action, green jobs, land use and transportation planning, affordable housing, environmental justice, park planning, native plants, carbon-zero buildings, renewable energy, water and habitat planning, voting, governance, health and human services.

Getting started

Read the Terms below. See the plan of Southside Park at the bottom of this page.

All exhibitors and vendors (including Food Vendors) are required to fill out the Agreement.

Then, proceed to InstantSeats to select a space.

ECOS Support

Sponsor Support, General Info: Alexandra Reagan office[at]ecosacramento[dot]net 916-765-4977

Exhibitor/Vendor Support: Susan Herre susanherre[at]gmail[dot]com 202-747-4087

MC and Music Support: Michael O’Sullivan milos[at]surewest[dot]net 916-501-7384

Food Vendor Support: Glenn Destatte sacveggie[at]gmail[dot]com 916-716-1048

Frequently Asked Questions for more information.

Terms – You are responsible for reading and understanding these terms. They apply to all exhibitors and vendors.

ECOS reserves the right to deny registration to exhibitors and vendors whose content and message is inconsistent with the mission of ECOS. Booths offering mass produced items, weapons, plastic toy weapons, and materials unrelated to sustainability, are ineligible to participate. If such materials are found at the event, the offending booth will be shut down.

General Conditions
  • Register early. Space locations are available on a first-come, first-served basis. After you register, promptly email to your ECOS Support Team member the materials required by your exhibitor or vendor type.
  • Sacramento Earth Day will take place rain or shine. Bring your own tent or sunshade. Your location may not be in shade.
  • Refunds will not be given unless a cancellation request is received by ECOS on Sunday noon a week before the event, or the event is cancelled by the City or County of Sacramento.
Insurance
  • ECOS provides general liability insurance for the event. We do not provide automobile insurance for event participants.
  • A certificate of liability insurance for $1,000,000, naming as an additional insured, the Environmental Council of Sacramento, PO Box 1526, Sacramento, CA 95812, is required for exhibitors and vendors of the following: food and ingestible items; food serving products; live creatures such as bats, birds, insects, spiders, dogs; and body and personal care products such as gels, shampoos, creams, soaps, ointments, lip balms.
  • Vendor insurance can be obtained for about $50 from https://securevendorinsurance.com/McDanielInsurance and other insurers.
Set-up and other Logistics
  • ECOS provides each Exhibitor/Vendor with a 30″ x 8′ table and two folding chairs and a space of approximately 20′ x 20′. You may bring additional tables and chairs provided that you don’t use more than your assigned space. Your table and chairs will be waiting for you at your location. NO STAKING of the ground is allowed (City rules).
  • Your set-up must be complete by 11:00 am. ECOS will email all Exhibitors and Vendors a week before the event to confirm your space and provide you with your time of arrival for set-up.
  • Design your exhibit to be carried by handcart or golf cart to your space. If you can walk your display materials to your location, you may set up any time after 8:30 a.m.
  • On the morning of the event, set-up will be done in three stages at 8:30, 9:20, and 10:00 am, based on location within Southside Park. ECOS will provide volunteer-driven golf cart transport services from the curbside at the 6th and U Street vehicle entrance to the park, to assist you. If you must bring a vehicle into to the park for unloading, be prepared to present your proof of car insurance and current registration.

Information Exhibitors – $45 plus svc chg
  • Nonprofit organizations as well as government agencies and elected officials, whose mission is compatible with that of ECOS, are invited to provide the public with information on the range of issues related to sustainability, the environment, and quality of life in Sacramento County.
  • Email to ECOS a certificate of liability insurance if required by Terms.
Commercial Vendors – $125 plus svc chg
  • Commercial vendors of environmentally-protective products that provide healthy choices or sustainable practices are invited to show and sell at Sacramento Earth Day. Commercial vendors must include a website URL in the registration form to allow ECOS to verify the environmental pedigree of your products. If your application is declined based on our requirements you will receive a refund of the registration fee, not including the service charge.
  • Email to ECOS your City of Sac Business Operations Tax Certificate from City Rev. Dept (916-808-8500); and a certificate of liability insurance if required by Terms.
Arts & Crafts Vendors – $75 plus svc chg
  • Arts and crafts vendors of hand-made products are invited! Incorporating recycled materials is great. Mass-produced goods are not allowed. Registrants that are declined based on these requirements will receive refunds of the registration fee, not including the service charge.
  • Email to ECOS photographs of your products and certificate of liability insurance if required by Terms.
Vendors of Food – $150 with MEV permit; $250 without MEV permit; plus svc chg
  • Vendors who offer plant-based vegan food (no meat or dairy) are invited.
  • Vendors are required to have a handwashing station if non-prepackaged items are offered — applies to food, food samples, vitamins, supplements, powder mixes, and candies.
  • Food vendors shall comply w/City’s Hot Food Vendor Information Sheet. Vendors shall have fire extinguisher with current CA tag. Food truck kitchen hood extinguishing systems (Ansul) shall be serviced recently.
  • Vendors are to email a copy to ECOS of City of Sac Business Operations Tax Certificate from City Rev. Dept (916-808-8500); a cert. of liability insurance; and a SacCounty Env. Mgmt food permit.

NOTE: If you are not forwarded to InstantSeats, use this link.

We are grouping exhibitors and vendors around the following topics:
• Water/Habitat – D and H
• Climate – B, F, J, P, L, R
• EVs and Electrification – EV
• Education – A and C
• Children’s area – C