Registration for Vendors and Exhibitors for Sacramento Earth Day, hosted by ECOS
ECOS encourages the participation of all people and groups who support the spirit of Earth Day. We reserve the right, however, to decline the registration of any exhibitor whose message or products we consider incompatible with the spirit of Earth Day.
Table registration for Sacramento Earth Day 2023 is now CLOSED. Please join us next year!
Two ways to reserve a table:
1. Become a Sponsor to reserve a display table as part of your Sponsor Benefits.
2. Register as a Vendor or Exhibitor to reserve a display table. Here’s how:
Click the “Reserve a Table” button below. This will take you to our Sacramento Earth Day hosted by ECOS registration website, InstantSeats.
Then click “Get Tickets” to select a table/booth location, indicate your vendor-exhibitor level (information, craft, commercial), and pay.
Detailed registration instructions for InstantSeats are provided here.
Early online registration is encouraged. Table sites are available on a first come, first serve basis. We will provide each registered vendor-exhibitor with a 30″ x 8′ table and two folding chairs. You may bring additional tables and chairs provided that you don’t exceed the 20′ x 20′ space we reserve for each table site. In fact, since only about 30% of the table sites will be in the shade throughout our event at Southside Park, we urge you to bring a tent or canopy for shade.
Note that Food Vendors and Children’s Area Vendors/Exhibitors are asked to follow the special registration instructions below.
Three Vendor-Exhibitor Levels Are Available
1. Information/Display Exhibitor
Cost: $30 (plus a $1.60 service fee)
Nonprofit organizations whose mission is compatible with that of the Environmental Council of Sacramento (ECOS), government agencies, and elected officials are encouraged to join us in providing public information and education on the range of issues impacting the environment and the quality of life in Sacramento County. Incidental sales of non-food items by nonprofit exhibitors are allowed only if all sales revenues go to the nonprofit organization and the primary activity at the event is distribution of public information related to the mission of the organization. Sale of raffle tickets is prohibited by park regulations. Liability insurance may be required for activities or demonstrations that involve uncaged wild animals or physical interaction with event attendees; read the “Insurance Certificate” paragraph below under Terms Applicable to all Vendors-Exhibitors.
2. Crafts Vendor
Cost: $60 (plus a $2.20 service fee)
Artists or associates selling exclusively hand-made items, especially those using recycled materials, are sought for our event. Photographs of product displays are required to be emailed to our Exhibitor Support team (contact info below) at the time of registration. Mass-produced goods for personal use, such as jewelry, clothing, toys, and household decorations, are not allowed at our event. Registrants whose applications are declined based on these requirements will receive full refunds of registration fees.
3. Commercial Vendor
Cost: $120 (plus a $3.40 service fee)
Manufacturers of environmentally-protective products that provide healthy choices to consumers are welcome to show, demonstrate, and sell their products at our event. Include a website URL in the registration form to allow us to verify the environmental pedigree of each product offered. Distributors of personal care products marketed through direct sales organizations must provide evidence of product listing by a third party environmental certification program such as Green Seal (www.greenseal.org). See specific requirements and a list of certification programs here. Registrants whose applications are declined based on our requirements will receive full refunds of registration fees.
Paper Registration Form – food vendors, exhibitors in children’s area, and others paying by check
Registration for those who pay by check, including food vendors, vendors/exhibitors in the Children’s Area, and others, is through this form: General Registration and for Food Vendors + Children’s Area. Food vendors must comply with requirements on our Food Vendor page.
Terms Applicable to all Vendors-Exhibitors
Ingestibles: If you sell or sample any product (such as vitamins, supplements, powder mixes) to the public that can be ingested, you must register as a Food Vendor and have a food permit from the County of Sacramento Environmental Management Department.
Weather and micro-climate: Sacramento Earth Day will take place RAIN or SHINE. Refunds will not be given unless cancellation is received by ECOS on Sunday noon a week before the event. Also, we cannot guarantee that specific tables/booths will be in sun or shade, so we suggest you bring a canopy.
Tax Certificate: The City of Sacramento requires retail vendors and food vendors to have a Business Operations Tax Certificate to sell, expose for sale or offer for sale any goods, wares, or merchandise in the City of Sacramento. To obtain this certificate, contact the City of Sacramento Revenue Department at 916-808-8500; then email a copy of it to ECOS at sacearthdayexhibitors[at]gmail[dot]com.
Insurance Certificate: Consider whether you need to carry liability insurance coverage in addition to the ECOS-provided general liability insurance for the event, for example, if you intend to serve food, exhibit uncaged wild animals, or engage in hands-on interaction with event attendees. Additional insurance can be obtained from many sources including https://securevendorinsurance.com/McDanielInsurance. The cost is typically $50. If you are unsure as to whether additional insurance is needed, contact Exhibitor Support (contact info below.)
Vehicles on Site: The City Youth, Parks, & Community Enrichment Department has asked that we reduce the numbers of vehicles driving onto the park grounds to transport exhibit materials. ECOS will provide volunteer-driven golf cart transport services from the curbside at the 6th and U Street vehicle entrance to the park.
If you design your exhibit to facilitate being carried by hand or golf cart to your display table location, we will be able to grant you increased flexibility in the timeframes for display set up and break down. As in past years, we will stage exhibit setup over three time intervals on the morning of the event to minimize in-park traffic congestion. More information and instructions on this schedule will be emailed to all exhibitors a few days prior to the event.
ECOS does not provide automobile insurance for event participants. If you wish to bring a vehicle on-site (e.g. for loading purposes) you will need to show proof of insurance and a current registration sticker. We will allow only such vehicles to temporarily access the park.
Need More Information?
Exhibitor Support, Susan Herre susanherre[at]gmail[dot]com 202-747-4087.
General Information, Alexandra Reagan office[at]ecosacramento[dot]net 916-765-4977.
Food Vendors/Children’s Area, Glenn Destatte sacveggie[at]gmail[dot]com 916-716-1048.
Musical Performance questions, Michael O’Sullivan milos[at]surewest[dot]net 916-501-7384.
Thank you for your interest and we look forward to seeing you at Sacramento Earth Day!
