Sacramento Earth Day 2024
ECOS looks forward to hosting you on April 21, 2024 at Sacramento Earth Day!
This year our theme is GREEN BUILDING, and we invite representatives who can share their knowledge and experience on green building products, technologies, and methods; how to access products, rebates, and incentives; and share career opportunities with attendees. We hope this year’s theme will entice many new commercial and arts and crafts vendors to participate.
We also invite information exhibitors on voting, state and local governance, human rights, health and human services, spirituality, education, libraries. Representatives from non-profits, for-profits, governmental jurisdictions, state agencies, and elected officials, and others who value sustainability for our region and the globe are the heart and soul of Sacramento Earth Day. Last but not least, we invite food and beverage vendors.
Please read the “Terms Applicable”, complete the Exhibitor/Vendor Agreement below, then select your table/booth location and pay the registration fee on InstantSeats. Thank you so much for joining in the day!
Terms Applicable:
These terms apply to all exhibitors and vendors.
General Conditions
- Register early. Table/booth locations are available on a first-come, first-served basis. After you register, promptly email to your ECOS Support Team member the materials required by your exhibitor or vendor type.
- Sacramento Earth Day will take place rain or shine. We recommend you bring a canopy because your location may not be in shade.
- Refunds will not be given unless a cancellation request is received by ECOS on Sunday noon a week before the event, or the event is cancelled by the City or County of Sacramento.
Insurance
- ECOS provides general liability insurance for the event. We do not provide automobile insurance for event participants.
- A certificate of liability insurance for $1,000,000, naming as an additional insured, the Environmental Council of Sacramento, PO Box 1526, Sacramento, CA 95812, is required for exhibitors and vendors of the following: food and ingestible items; food serving products that are marketed through direct sales organizations; live creatures such as bats, birds, insects, spiders, dogs; and body and personal care products such as gels, shampoos, creams, soaps, ointments, lip balms that are marketed through direct sales organizations.
- Vendor insurance can be obtained for about $50 from https://securevendorinsurance.com/McDanielInsurance and other insurers.
Set-up and other Logistics
- ECOS provides each Exhibitor/Vendor with a 30″ x 8′ table and two folding chairs and a space of approximately 20′ x 20′. You may bring additional tables and chairs provided that you don’t exceed your assigned space. Your table and chairs will be waiting for you at your location. Your set-up must be complete by 11:00 am. ECOS will email all Exhibitors and Vendors a week before the event to confirm your table/booth location, and provide you with your time of arrival for set-up.
- Design your exhibit to be carried by handcart or golf cart to your table. If you can walk your display materials to your location, you may set up any time after 8:30 a.m.
- On the morning of the event, set-up will be done in three stages at 8:30, 9:20, and 10:00 am, based on location within Southside Park. ECOS will provide volunteer-driven golf cart transport services from the curbside at the 6th and U Street vehicle entrance to the park, to assist you. If you must bring a vehicle into to the park for unloading, be prepared to present your proof of car insurance and current registration.
See Frequently Asked Questions for more information.
Your ECOS Support Team:
- Sponsors, General Info: Alexandra Reagan office[at]ecosacramento[dot]net 916-765-4977
- Exhibitors/Vendors: Susan Herre susanherre[at]gmail[dot]com 202-747-4087
- Food Vendors: Glenn Destatte sacveggie[at]gmail[dot]com 916-716-1048
- Music Performers, Master of Ceremonies: Michael O’Sullivan milos[at]surewest[dot]net 916-501-7384
Exhibitor/Vendor Types
Information Exhibitors
Nonprofit organizations whose mission is compatible with that of ECOS, as well as government agencies and elected officials are invited to provide the public with information on the range of issues related to sustainability, the environment, and quality of life in Sacramento County. Information exhibitors are required to obtain and email to ECOS a copy of the following:
- Certificate of liability insurance (if required, see Terms)
Commercial Vendors
Commercial vendors of environmentally-protective products that provide healthy choices or sustainable practices are invited to show and sell at Sacramento Earth Day. Commercial vendors must include a website URL in the registration form to allow ECOS to verify the environmental pedigree of your products. If your application is declined based on our requirements you will receive a refund of the registration fee, not including the service charge. Commercial vendors are required to obtain and email a copy to ECOS of the following:
- City of Sacramento Business Operations Tax Certificate. Contact City Rev. Dept (916-808-8500)
- Certificate of liability insurance (if req’d see Terms)
- Product certification by a third party environmental certification program such as Green Seal (www.greenseal.org) may be required for vendors of products that are marketed through direct sales organizations.
Arts & Crafts Vendors
Arts and crafts vendors of hand-made products are invited! Incorporating recycled materials is great. Selling mass-produced goods such as jewelry, clothing, toys, and decorations is not allowed. Registrants that are declined based on this requirement will receive a refund of the registration fee, not including the service charge. Arts and crafts vendors are required to obtain and email to ECOS the following:
- Photographs of representative sale items
Food Vendors and others who offer food or ingestibles
Food vendors who offer plant-based vegan food (no meat or dairy) are invited to participate in Sacramento Earth Day.
By 10:00 am on the day, vendor vehicles must be off park grounds; vendors must be ready for the Food Inspector. Packaging/serving material must be recyclable or compostable (no styrofoam). A handwashing station is required if non-prepackaged foods will be handled (including samples).
Any exhibitor or vendor that offers food samples or ingestible items such as vitamins, supplements, powder mixes, and candies, is required to obtain and email to ECOS a copy of the following:
- City of Sacramento Business Operations Tax Certificate. Contact City Rev. Dept (916-808-8500)
- Certificate of liability insurance
- Food permit from County of Sac. Env. Mgmt Dept
