Host a Table at Earth Day

ECOS encourages the participation of all people and groups who support the spirit of Earth Day. We reserve the right, however, to decline the registration of any exhibitor whose message or products we consider incompatible with the spirit of Earth Day.

Early online registration is encouraged. Table locations are given on a first come, first serve basis. A table and two chairs will be provided for each registered exhibitor. We will provide you with a 3′ x 8′ table and two folding chairs. You can bring additional tables and chairs of your choosing, provided that you don’t exceed the 20′ x 20′ space we reserve for each vendor site. Be aware, the event venue Southside Park does not provide natural shade for all of the exhibitor tables. Sufficient space will be allocated for a canopy. Be sure to bring a tent or canopy for shade – only about 30% of the table sites at Southside Park will be in the shade.

Please note: Liability insurance may be required for interactive activity. See more information about insurance below.

Three types of table spaces are available:

  • Information/Display Table

    Cost: $30 (plus a service fee of $1.77 charged by the registration website)
    Nonprofit organizations whose mission is compatible with that of the Environmental Council of Sacramento (ECOS) are encouraged to join us in providing public information and education on the range of issues impacting environmental attributes and the quality of life in Sacramento County. Incidental sales are allowed only if all sales revenues go to a nonprofit organization and the primary activity at the event is distribution of public information related to the mission of the organization. Sales of raffle tickets are prohibited by park regulations. Liability insurance may be required for activity demonstrations. especially those that include attendee participation.

  • Crafts Vendor

    Cost: $60 (plus a service fee of $3.24 charged by the registration website).
    Artists or associates selling exclusively hand-made items, especially those using recycled materials, are sought for our event. Photographs of product displays are required to be emailed to earlwithycombe [at] gmail [dot] com at the time of registration. Mass-produced goods for personal use, such as jewelry, clothing, toys, and household decorations, are not allowed for sale at our event. Registrants whose applications are declined based on these requirements will receive full refunds of registration fees.

  • Commercial Vendor

    Cost: $120 (plus a service fee of $6.18 charged by the registration website)
    Manufacturers of environmentally-protective products that provide alternative choices to consumers are welcome to show, demonstrate, and sell their products at our event. Please include a website address in the registration application to allow us to verify the environmental pedigree of each product offered. Registrants whose applications are declined based on our requirements will receive full refunds of registration fees.

Children’s Area

You or your organization may want to have your table/display in our Children’s Area (on the west side of the central grassy area by the main stage). If so, please complete this form and be sure to refer to the three types of Table Space listed above.

Food Vendors

If you are a business interested in selling food at Sacramento Earth Day, please go to our Food Vendor page by clicking here.


Insurance

ECOS provides general liability insurance for the Earth Day event. If you intend to serve food or engage in hands-on or other potentially hazardous activities, please review our Insurance requirements. If you are unsure about whether these requirements apply to your Earth Day participation, contact Earl Withycombe (earlwithycombe [at] gmail [dot] com or 916-505-3489). If these requirements do apply to you, please describe the activities in the “Exhibit Description” box on the online registration form, and fill out and return the Insurance Form to ECOS.


Sponsors

Every Sponsor of Sacramento Earth Day is entitled to a complimentary table at the Earth Day celebration. Learn how to become a sponsor by clicking here


Vehicles on site

ECOS does not provide automobile insurance for event participants. If you wish to bring a vehicle on-site (e.g. for loading purposes) you need to provide proof of insurance. Please fill out and return the Insurance Form to ECOS.


Need More Information?

For more information about at reserving a table at Sacramento Earth Day, please contact Earl Withycombe (earlwithycombe [at] gmail [dot] com, 916-505-3489).

For information about Sacramento Earth Day, please contact Alexandra Reagan at office [at] ecosacramento [dot] net.

Thank you for your interest and we look forward to seeing you at Sacramento Earth Day 2017!

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